Record neighbouring conditions before work

Identify the relevant boundaries, shared surfaces or adjacent areas from the proposed scope. Ask the owner or authorized representative to arrange any necessary permission. Do not enter neighbouring property or point a camera into private occupied spaces simply to complete a record.

Where a professional condition survey is appropriate, discuss that separately. Ordinary photographs taken for planning do not replace a survey, engineering advice or the records an insurer or other party may require.

Use wide views to show location and closer views to show the visible feature. Label the date, position and direction. Describe what is visible, such as a surface crack or worn paving, without deciding its cause, age or significance.

Preserve the original files and keep any annotations in copies. Avoid filters or edits that change the appearance of the condition. If access was restricted or a surface was obscured, record the limitation rather than implying that the whole area was inspected.

Agree who holds the record and when it will be reviewed. If a concern is reported during work, share the relevant information through the project contact and arrange appropriate assessment. Tell YAK about close neighbours or shared elements at enquiry stage so the need for starting-condition records can be discussed.